| Have your Exchange server installed, maintained or upgraded by Amset IT Solutions. Exchange 2000, 2003, 2003 SBS, 2007 More Information (UK only) |
Broadband - Exchange
Login Scripts - Net Admin
Outlook - Windows Mobile
Windows
With Exchange
New Message with
Completed From Field
Offline folders and Address book
Use GALMOD to Update Your
Address Book Entry
Removing the password
from a PST file
General Outlook Tips
Resetting or Disabling
Address AutoComplete
Default fonts for message editing
Outlook/Exchange Server | ||
| Exchange Server Required | Yes | |
| Exchange Server Compatible | Yes | |
| Outlook Version Compatibility | 97 | Yes |
| 98 | Yes | |
| 2000 | Yes | |
| 2002 (aka XP) | Yes | |
| 2003 | Yes | |
Author: Simon Butler MVP:Exchange
Last Page Review: 17/04/2006
One of the more useful features of Outlook is the ability to share folders with others in your company.
When working with shared calendars, you may want to do is be able to view a group of calendars at one time. There are a number of options to this.
Accessing the Data
The first thing you have to do is get the folder shared out. This isn't done by default and is set on a per mailbox basis. It also has to be done on each user's mailbox - you cannot do it from the server.
There are two ways that these permissions can be set:
- Users can set these permissions themselves through the Outlook interface - by sharing folders.
- However if you want to make the change for a large number of users, then a method is outlined elsewhere on this site, here.
Viewing the Data
There are a number of options for viewing the data, which can be used depending on your requirements.
- Open the Folder in Outlook using "File", "Open", "Other User's Folder...".
This method will work for shared calendars, contacts, inbox, tasks, notes and journal. - Group Calendar
This is built in to Outlook. Click on the calendar folder, then choose Actions, View Group Schedules. You will need to create the group first, but then the choose is available to you. - Team Calendar
This is very similar to the Group Calendar function but uses a dedicated folder. It was created by Microsoft but was withdrawn. You can find it here. - Outlook Web Access
You can also view another's calendar through Outlook web access - if you have the permissions.
Open OWA using the following format: http://servername/exchange/username/calendar replacing "servername" with the regular address used for OWA on your site, username with the name of the user whose calendar you want to view.
When prompted for credentials, use your own.
This technique will work for any folder that has been shared and user rights are available. - Look for Outlook
A third party tool which does a similar job is Look for Outlook by Symprex. You can find that product on their web site here: http://www.symprex.com/products/look/
17/04/2006
Back to the Top
Contact Us - Advertise on amset.info
Outlook Index - Home Page
Broadband - Exchange - Login Scripts - Network Admin - Outlook - Windows Mobile - Windows
© Amset IT Solutions Ltd. 1998 - 2008. All rights reserved. Reproduction of any content on this web site is prohibited without express written consent. Use of this web site is subject to our terms and conditions. All trademarks and registered trademarks are property of their respective owners. This site is not endorsed or recommended by any company or organisation mentioned on this site. This site is to provide guidance only and as such we cannot be held responsible for any consequences of following the advice given.