Exchange - Net Admin - Outlook
Windows Mobile - Windows

Contact - Director's Blog

Outlook Home

Exchange Consultancy

Outlook Amazon Store

Sharing Default Folders

Sharing and Accessing
Non-Default Folders

New Message with
Completed From Field

Working Offline prompt

New Message Options

Offline folders and Address book

Use GALMOD to Update Your
Address Book Entry

Using Outlook Rules

Removing the password
from a PST file

Old Addresses in
Outlook 2003

General Outlook Tips

Team Calendars

Resetting or Disabling
Address AutoComplete

Command Line Switches

Default fonts for message editing

Using Outlook Net Folders
(Outlook 98/2000 only)

Missing Email

More Quick Tips

Outlook/Exchange Server Compatibility Information
Exchange Server Required		Yes
Exchange Server Compatible		Yes
Outlook Version Compatibility	97	Yes
	98	Yes
	2000	Yes
	2002 (aka XP)	Yes
	2003	Yes
	2007	Yes

Granting Permissions to View Outlook Data and Accessing Shared Folders
Author: Simon Butler, Exchange MVP, MCSE

One of the more useful features of Outlook is the ability to share folders with others in your company.
When working with shared calendars, you may want to do is be able to view a group of calendars at one time. There are a number of options to this.

Accessing the Data

The first thing you have to do is get the folder shared out. This isn't done by default and is set on a per mailbox basis. It also has to be done on each user's mailbox - you cannot do it from the server.

There are two ways that these permissions can be set:

• Users can set these permissions themselves through the Outlook interface - by sharing default folders or non-default folders.
• However if you want to make the change for a large number of users, then a method is outlined elsewhere on this site, here.

Viewing the Data

There are a number of options for viewing the data, which can be used depending on your requirements.

• Open the Folder in Outlook using "File", "Open", "Other User's Folder...".
  This method will work for shared calendars, contacts, inbox, tasks, notes and journal.
• For non-default folders you need to open them like you would for another mailbox. This method is outlined here.
• Group Calendar
  This is built in to Outlook. Click on the calendar folder, then choose Actions, View Group Schedules. You will need to create the group first, but then the choose is available to you.
• Team Calendar
  This is very similar to the Group Calendar function but uses a dedicated folder. It was created by Microsoft but was withdrawn. You can find it here.
• Outlook Web Access
  You can also view another's calendar through Outlook web access - if you have the permissions.
  For Exchange 2003, open OWA using the following format: http://servername/exchange/username/calendar replacing "servername" with the regular address used for OWA on your site, username with the name of the user whose calendar you want to view.
  When prompted for credentials, use your own.
  This technique will work for any folder that has been shared and user rights are available.
  For Exchange 2007, use the box in the top right corner to open the folder.
• Look for Outlook
  A third party tool which does a similar job is Look for Outlook by Symprex. You can find that product on their web site here: http://www.symprex.com/products/look/